How do templates work

In general, longer a password is, the more secure it is. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it.

Store the passwords that you write down in a secure place away from the information that they help protect. For example, a business plan is a common document that is written in Word. Instead of creating the structure of the business plan from scratch, you can use a template with predefined page layout, fonts, margins, and styles.

All you have to do is open a template and fill in the text and the information that is specific to your document. When you save the document as a. In a template, you can provide recommended sections or required text for others to use, as well as content controls such as a predefined drop-down list or a special logo. You can add protection to a section of a template, or you can apply a password to the template to help protect the contents of the template from changes.

You can find Word templates for most kinds of documents on Office. If you have an Internet connection, click the File tab, click New , and then click the template category that you want. You can also you can create your own templates. You can start with a blank document and save it as a template, or you can create a template that is based on an existing document or template.

Make the changes that you want to the margin settings, page size and orientation, styles, and other formats. You can also add content controls such as a date picker, instructional text, and graphics that you want to appear in all new documents that you base on the template.

Give the new template a file name, select Word Template in the Save as type list, and then click Save. Click a template or a document that is similar to the one that you want to create, and then click Create New. Make the changes you want to the margin settings, page size and orientation, styles, and other formats. You can also add content controls such as a date picker, instructional text, and graphics you want to appear in all new documents that you base on the template.

Building blocks are reusable pieces of content or other document parts that are stored in galleries to be accessed and reused at any time. You can also save building blocks and distribute them with templates. For example, you may create a report template that provides your template users with two cover letter types to choose from when they create their own report based on your template.

Save and close the template that you have designed just the way you want it and to which you want to add building blocks for template users to choose from. When you fill out the information in the Create New Building Block dialog box, in the Save in box make sure to click the template name.

When you send or make the template available to others, the building blocks you saved with the template will be available in the galleries you specified. You can offer flexibility to anyone who may use your template by adding and configuring content controls, such as rich text controls, pictures, drop-down lists, or date pickers.

For example, you might provide a colleague with a template that includes a drop-down list, but your colleague wants to use a different set of options in the drop-down list in the document that he's distributing based on your template. Because you allowed editing to the drop-down list when you added the content control to the template, your colleague can quickly and easily change the template to meet his needs.

To use content controls, you must convert the document to the Word file format by clicking the File tab, clicking Info , clicking Convert , and then clicking OK.

Under Customize the Ribbon , click Main Tabs. Insert a text control where users can enter text. Set or change the properties for content controls. To keep several content controls or even a few paragraphs of text together, select the controls or the text, and then click Group in Controls group. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now.

Click the Microsoft Office Button , and then click New. You can also add instructional text, content controls such as a date picker, and graphics that you want to appear in all new documents that you base on the template. Click the Microsoft Office Button , and then click Open. In this lesson, you will learn how to create a new document with a template and insert text into it. Templates can help you create a more professional and visually appealing document. With Word's large selection of templates, you'll likely find one to suit your purpose—whether you're creating a business card or a simple award certificate.

To use templates, you'll need to know how to create a new document with a template and how to insert text into the template. Use caution when downloading Office. Some of them are uploaded by people not affiliated with Microsoft, and Microsoft cannot guarantee that these templates are free from viruses or defects.

You can also use the arrow keys or the scroll wheel on your mouse. Word marks all additions, deletions, moves, and formatting changes. Read Track changes to learn more. All in one place, you can see how your document will look when printed, set your print options, and print the file.

Under Print , in the Copies box, enter the number of copies you want. Under Settings , the default print settings for your printer are selected for you. If you want to change a setting, just click the setting you want to change and then select a new setting. For details, see Print a document. For more on the fundamentals of using Word, see What's new in Word With Word for the web, you use your web browser to create, view, and edit the personal documents that you store on OneDrive.

If your organization or college has a Microsoft plan or SharePoint site, start using Word for the web by creating or storing documents in libraries on your site.

Save changes. Word saves your changes automatically. Look on the status bar at the bottom left corner of Word for the web. It will either show Saved or Saving. Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device. Type and format text, add pictures, adjust the layout of the page, and more.

For more advanced editing, click Open in Word. To work together in Word for the web, you edit a document as you normally would. If others are also editing it, Word for the web alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon. They can be working in Word for the web, Word or later, or Word for Mac Select Include Page Count to show the current page number along with the total number of pages page X of Y.

Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Word for the web creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.

Microsoft Word is a word-processing program designed to help you create professional-quality documents. Word helps you organize and write your documents more efficiently. Your first step in creating a document in Word is to choose whether to start from a blank document or to let a template do much of the work for you.

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